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ADLA ANNUAL MEETING
December 6 at 6 PM
I. Call to order
II. Roll call
III. Approval of Agenda
IV. Approval of minutes from 2012 meeting
V. Election of Officers: President, Vice-President, Secretary, Treasurer, Director
VI. Old Business
A. ADLA Corporation Status and Biannual Report Review
B. Bylaws Review
C. Meeting frequency
VII. New business
A. President Report
1. Conferences and Teleconferences
2. Legislative Issues
3. Correspondence to & from the board
B. Treasurer Report
1. Account Balance
2. Income Tax
3. Members’ Roster
C. Members’ reports
VIII. Next meeting scheduled
Alaska Diversified Livestock Association, Inc.
Teleconferenced Annual Meeting
December 20, 2012
Ruby Hollembaek, President
Delbert Simineo, Vice President
Kathy Burton, Treasurer
Jane Hamilton, Secretary
CALL TO ORDER
President Ruby Hollembaek called the meeting to order at 7:02 P.M.
Delbert moved to accept the agenda as mailed. Milan seconded, motion carried.
Delbert moved to accept the minutes of the 2011 teleconferenced Annual Meeting. Milan seconded, motion carried.
Election of Officers: Ruby reported that she is stepping down as president. She is willing to keep up with the blog and website for the coming year. Milan nominated Delbert. Nominations were closed and Delbert was elected as the new President. Delbert nominated Ruby for Vice President. Milan moved to close nominations and Ruby was elected. Jackie nominated Jane for Secretary. Nominations were closed and Jane was re-elected. Delbert nominated Kathy for Treasurer. Ruby moved to close nominations and Kathy was re-elected Treasurer for another year. Ruby reported that Mike Miller has indicated that he was willing to continue as Director At Large. It was agreed that he should serve for another year.
Corporation: Kathy reported that the corporation was again in good standing with the State of Alaska. She will check to see when corporate paperwork needs to be filed again.
By-Laws: Ruby reviewed the change made this year to Article III that we will now include all species of livestock. The By-Laws require that we meet at least every six (6) months. In the past this has been done by combining our meetings with the Alaska Farm Bureau, the Delta Farm Forum and by audio conferences.
Information: Ruby has had an information table at all functions she attends to let people know about the organization and to attract new members. It was agreed that frequent e-mails would benefit the organization by helping to keep in touch with our members. Ruby agreed to continue this, perhaps in a newsletter format.
New Members: Several people joined ADLA at the October grazing and livestock conference. A reduced membership rate of $5.00 for 2013 and the remainder of 2012 could have been added to the registration fee. Several people took advantage of this. However, this has not been sorted out to date, nor has the money been received. The University will be forwarding the names and funds as soon as possible. The challenge will be to get these new members involved in the organization. Ruby reported that there had been good information at the conference, excellent speakers and that she had met a lot of people-many of those that had just joined. She had attended the fiber workshop the following day and that had been good as well.
Animal Care Standards: DEC has developed minimum standards of care for all species of animals and fowl. They have not taken effect yet.
Kathy reported that the current balance is $1,970.03. The 2013 membership dues are due on January 1st. Notices will be sent.
Income Tax: The IRS-990 form needs to be filed this year. Ruby, Kathy and Jane will work on it together. It will be filed prior to April 15th.
Reports: Ruby explained the Delta Soil & Water Conservation District’s fencing cost-share program. The District will be paying $1.25/foot for fencing to keep the bison out of the fields. She reported that she and Scott have reduced their herds of bison and elk. They are happy with their production.
Delbert reported that he couldn’t keep up with the demand for elk-a good position to be in.
The next meeting will be via teleconference. The date is to be established.
The teleconference/meeting adjourned at 7:30 P.M.
Jane E. Hamilton,